Frequently Asked Questions

Read terms and conditions (PDFs) for:

• Off-campus users
• UC San Diego departments
• UC San Diego student organizations
• Eleanor Roosevelt College

Availability is subject to change based on the academic calendar; please inquire with the International House office for more information:

• Email:  ihouseevents@ucsd.edu
• Phone:  1-858-822-1791

Deposits are non-refundable and non-transferable. If the event is canceled 30 days or less from the scheduled event date, all payments received to date are non-refundable and non-transferable.

UC San Diego Catering (858-534-3688) has the first right of refusal for food and non-alcoholic beverage for all events held in the Great Hall and Asante meeting spaces.

Additional equipment can be rented. However, International House is not responsible for the ordering, delivery or setup of outside vendor equipment or services. The customer is responsible for contacting and making arrangements with any vendors (including on-campus vendors like Catering, Physical Plant Services, and Audio-Visual Media Services) for any services or equipment ordered for use during events at the International House.

The customer must inform the International House staff ahead of time of items ordered, delivery and pickup arrangements. Please note that delivery and pickup outside of the customer usage hours must be cleared with International House Events Manager.

To rent additional AV equipment, see UC San Diego Audio-Visual Event Services.

For additional event equipment rentals, visit the websites for Bright Event Rentals and/or Lounge Appeal.

Great Hall

• Reception style:  < 250 guests
• Lecture style:  < 200 guests
• Banquet style:  < 200 guests

Asante Meeting Rooms

• Room A: 20
• Room B: 32
• Room C: 32
• Room D: 24

Reservations are tentative until a deposit and signed Facilities Usage Agreement are received by the Events Manager.

Deposits are 50% of the total estimated fees due for either the Great Hall or Asante Classrooms. Full payment of estimated fees due are due no later than 30 days out from the date of your event.

Please note that an invoice may be sent for payment for additional services such as extended usage hours, significant changes in layout, and/or added equipment.

Your reservation is subject to cancellation until payment is received.

Great Hall

• Monday – Sunday, 8 a.m. to 11 p.m.

Asante Meeting Rooms

• Friday, 6 p.m. to 11 p.m.
• Saturday, 8 a.m. to 11 p.m.
• Sunday, 8 a.m. to 11 p.m.

Hours of use are subject to change, and may be altered by the International House Director’s Office.

Please refer to Eleanor Roosevelt College's noise and quiet hours policy for additional information.

Use of the East Patio and West Terrace outside the Great Hall are subject to further restrictions due to impact on neighbors.

Amplified sound systems may not be used outside after 11 p.m.

We have a full-time Events Manager who will assist every step of the way while planning the event — from the initial contact for availability, event logistics and execution on the day-of the event.

Once the event date arrives, the International House Event Assistants are on site to assist clients with all of their requests. The Event Assistants will provide services including (but not limited to) locking and unlocking the facilities, set-up, strike, operation of audio visual equipment, and overall management of the venues on the day of the event.

Yes, but please inform us about charging any registration or admission fees.

Users must adhere to campus policy (PPM510-1). A UCSD Use of Alcohol and/or Malt Beverages Approval Form must be fully completed, submitted and returned to the International House office four weeks prior to the event (or at the time of the booking, if the Great Hall is reserved less than four weeks of the desired event date). The Events Manager will submit the form to the UCSD Police Department for final approval, and a copy will be e-mailed to the client once it has been approved. If the user fails to obtain final approval from the Police Department, the sale/service of alcohol will be prohibited.

The International House facilities have wireless connectivity. Your computer must have a wireless card and you must have a campus network password. There is no charge for wireless service.

To obtain a temporary login and password for guests or conference attendees, read about using wireless as a guest at UC San Diego.

The closest available parking is located at the Pangea Parking Structure.

Parking availability is subject to change. The International House is not responsible for event parking or parking reservations unless otherwise previously agreed on.

Contact UC San Diego Parking at parking.ucsd.edu for more information, or read more about arranging campus event parking for guests.

Yes, however, we do NOT allow the use of helium balloons, confetti, rice, birdseed, and flower petals. Decorations must be approved in advance by the International House Events Manager.

Decorating policies:

• Decorations can be hung with blue tape up to 10 feet above floor.
• Masking tape is not allowed.
• Do not stand on furniture to hang decorations.
• A stepping stool is available upon request.
• Candles in glass votive holders or candles enclosed in glass hurricanes may be used but require approval.

Failure to abide by these policies will result in an additional cleaning fee. Groups will be responsible for any extra cleaning and/or removal charges.