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Frequently Asked Questions

Please find answers to the most commonly asked questions below. If you cannot find an appropriate answer to your question, please don't hesitate to contact us at ihouse@ucsd.edu

What are your Terms & Conditions?

What is your availability?

Availability is subject to changed based on the Academic Calendar; please inquire with the International House Director’s Office for more information or click here to see our schedule.

What is your cancellation policy?

Deposit will be forfeited if event is canceled by user if the cancellation is made 30-days or less from the scheduled event date. If the event is cancelled within two weeks for the Great Hall and 48 hours for Asante classrooms, then the remainder of estimated amount will be due. Upon cancellation, the reserved time becomes available for reservation immediately.

Can I bring my own food?

UCSD Catering ((858) 534-3688, http://catering.ucsd.edu/) has the first right of refusal for food and non-alcoholic beverage for all events held in the Great Hall and Asante meeting spaces.

Can I rent additional equipment?

Additional equipment can be rented. However, International House is not responsible for the ordering, delivery or setup of outside vendor equipment or services. The customer is responsible for contacting and making arrangements with any vendors (including on-campus vendors like Catering, Physical Plant Services, and Audio-visual Media Services) for any services or equipment ordered for use during events at the International House. The customer must inform the International House staff ahead of time of items ordered, delivery and pickup arrangements. Please note, delivery and pickup outside of the customer usage hours must be cleared with International House Events Manager.

For renting additional AV equipment you can go to our on-campus Media Service department website at http://acms.ucsd.edu/contact/index.html.

For additional event rentals you can visit Classic Party Rentals at https://sandiego.classicpartyrentals.com/.

What are your facilities' capacities?

Great Hall

  • Reception Style: < 400 guests 
  • Lecture Style:     <225 Guests
  • Banquet Style:    < 175 guests

What is your payment policy?

Reservations are tentative until a deposit and signed Facilities Usage Agreement are received by the Events Manager. Deposits are 50% of the total estimated fees for Asante Classroom(s) rentals or $500 for Great Hall Rentals. In the event that both the Asante Classrooms and the Great Hall is being rented the deposit will be $500 + 50% of the total estimate fees for the Asante Classrooms. Full payment of estimated fees is due no later than two weeks prior to date of event for Asante Classroom(s) rentals and four weeks prior to date of event for Great Hall rentals. Please note that an invoice may be sent for payment for additional services such as extended usage hours, significant changes in layout, and/or added equipment. Your reservation is subject to cancellation until payment is received. 

What are your operating hours?

Great Hall: Monday-Sunday 8:00am-12:00am

Asante Meeting Rooms: Monday – Thursday 6pm-11pm, Friday 6pm-12:00am, Saturday 8:00am-12:00am, Sun. 8:00am-11pm.

Please refer to the Quiet Hours Policy in the ERC Res Life Handbook at http://ercreslife.ucsd.edu/handbook2005.pdf for additional information. An after-hours penalty will be imposed if the facilities are used outside of the hours listed above. Hours of use are subject to change, and may be altered by the International House Director’s Office. Use of the East Patio and West Terrace outside the Great Hall are subject to further restrictions due to impact on neighbors. Amplified sound systems may not be used outside after 11 pm.

Who will assist me with my event?

We have a full-time professional Events Coordinator who will assist with every step of the way while planning the event from the initial contact for availability, event logistics and execution on the day-of the event. Once the event date arrives, the International House Facility Monitor(s) are on site to assist clients with all of their requests. The Facility Monitor(s) will provide services including (but not limited to) locking and unlocking the facilities, set-up, strike, operation of audio visual equipment, and overall management of the venue in the absence of the Events Coordinator on the day-of the event.

Can I charge an admission fee for my event?

Yes, but please inform us if you plan on charging registration or admission fees. For events in which an admission or registration fee is required, the user will be responsible for 12% of the gross proceeds or the room rental fee, whichever is greater.

Can we serve alcohol?

Users must adhere to campus policy (PPM510-1).  A UCSD Use of Alcohol and/or Malt Beverages Approval Form must be fully completed, submitted and returned to the International House office four weeks prior to the event (or at the time of the booking, if the Great Hall is reserved less than four weeks of the desired event date). The Events Manager will submit the form to the UCSD Police Department for final approval and a copy will be e-mailed to the client once it has been approved. If the user fails to obtain final approval from the Police Department, the sale/service of alcohol will be prohibited.

Is there an internet connection?

The International House facilities have wireless connectivity.  Your computer must have a wireless card and you must have a campus network password. There is no charge for wireless service. To obtain a temporary login and password for guests or conference attendees please visit:

http://blink.ucsd.edu/Blink/External/Topics/Policy/0,1162,1773,00.html

Where can we park?

The closest available parking is located at the Pangea parking structure. Parking availability is subject to change. The International House is not responsible for event parking or parking reservations unless otherwise previously agreed on. Contact UCSD Parking at parking.ucsd.edu for more information.

Can we bring our own decoration?

Yes, but decorations must be approved in advance by the Events Manager. Decorations can be hung with blue tape up to 10ft above floor.  Do not stand on furniture to hang decorations. A stepping stool is available upon request. Masking tape is not allowed.  Candles in glass votive holders or candles enclosed in glass hurricanes may be used but require approval. We do not allow use of helium balloons, confetti or glitter.  Failure to abide by these policies will result in an additional cleaning fee.  Groups will be responsible for any extra cleaning and/or removal charges.